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Admin & Inventory Officer

SUMMARY

In this role, you are to coordinate and oversee administrative & inventory management duties.

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ROLES AND RESPONSIBILITIES

• Train and supervise support staff, instill comprehension of policies and procedures. Prepare induction materials for new employees.

• Work closely with the business manager in coordinating performance management activities i.e. performance planning/target setting, performance monitoring, and periodic performance appraisals.

• Organize and maintain the filing system.

• Ensuring the confidentiality and security of files and filing systems

• Manage the internal and external communication process - memos, emails, reports, and presentations.

• Maintain a safe and secure work environment for all employees in compliance with applicable Health & Safety Regulation.

• Track daily expenses and prepare weekly, monthly or quarterly reports.

• Oversee daily activities of the store and represent the Business Manager/ Strategic Director in interactions with clients and employees when required.

• Manage office schedules, bookings, arrangements for meetings, and develop action plans to ensure employees receive pertinent information.

• Coordinate in house training and meetings.

• Compile, proofread and revise drafts of documents and reports.

• Take minutes during meetings.

• Screen and direct phone calls and distribute correspondence.

• Manage information flow in a timely and accurate manner. Create weekly inventory reports and communicate the status of activities and stock levels to the business manager.

• Monitor and take stock of inventory.

• Design and implement an inventory tracking system to optimise inventory control procedures.

• Provide weekly inventory reports for the business manager

• Inspect supplies level and raw materials to identify shortages.

• Place orders to replenish stock avoiding insufficiency or excessive surplus.

• Perform all other duties as assigned.

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QUALIFICATIONS

- Degree in Business Administration, Industrial Relations or related field.

- 2 - 3years of experience in an administrative or support role.

- Proficiency in MS Office tools

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REQUIREMENTS

- Outstanding organizational and time management skills

- Strong attention to detail.

- Excellent verbal and written communication skills.

- In-depth knowledge of office management.

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JOB DETAILS

- Full-time role based in Lagos.

- Candidate should reside in Lagos or be willing to relocate.

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REMUNERATION

- Dependent on experience.

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Key Requirements


Qualified

- 2 to 3 years experience in an administrative or support role.

Approved

- Degree in Business Administration, Industrial Relations, or related field. 

- Proficiency in MS Office tools. 

Efficient

- Outstanding organisational and time management skills.

Skilled

- In-depth knowledge of office management. 

- Strong attention to detail.

Communicator

- Excellent verbal and written communication skills.

Team-Player

- Work well in a team

- Have good relational skills

- Takes initiative